Backup Job Management

Overview

Backup Job Management lets users view the list of backup jobs, create new jobs, update configurations, enable or pause jobs, run jobs manually, delete jobs, and empty the restore points of VMs attached to a job.

Prerequisites

• The tenant has Backup Instance by Veeam service activated.
• The user is logged in to the Unify Portal.
• The user has permissions to operate on backup jobs in the current VPC.
• The VM to back up belongs to the current VPC and is not already attached to another backup job.
• The tenant has sufficient backup quota.

View the backup job list

Purpose

View all backup jobs in the current VPC, check the most recent run status, the last run time, the next scheduled run, the Backup Copy (Offsite) status, and perform quick actions.

Steps

1. Open the Backup Job List screen on the Unify Portal.
2. Review the displayed list of backup jobs.
3. Use search or filter to find a job by name, Latest Run Status, or creation time.
4. Move between pages if the list is long.
5. Track job status via the columns in the list.

Main displayed fields

Field	Meaning
Name	Backup job name
Latest Run Status	Current or most recent status of the job
Latest Run	Time of the most recent run
Next Run	Scheduled time of the next run
Backup Copy (Offsite)	Whether the offsite backup copy is on or off
Description	Short description of the job
Date Created	Time the job was created
Actions	Actions available based on the job status

Notes

• The list auto-refreshes periodically to reflect new status.
• Successfully deleted jobs are not shown in the default list.
• The screen does not display Job Status and Schedule columns.
• Status filtering supports only Latest Run Status.
• The Start action is available only when Latest Run Status is Never started, Success, Fail, or Warning.

Create a backup job

Purpose

Create a backup job to protect one or more VMs in the same VPC, following a user-defined schedule and retention policy.

Steps

1. On the Backup Job List screen, click Create Backup Job.
2. Enter the Backup job name.
3. Select VMs in Apply instances in VPC.
4. Choose Notification to from the available recipient list.
5. Enter a Description if needed.
6. Configure Latest backup to keep and select Days or Restore Points.
7. Set Backup option to Daily or Monthly.
8. Configure the run time:
   • For Daily: pick Everyday or Working day, then set Start time.
   • For Monthly: pick Week of month, Day of month, and Start time.
9. Enable Backup Copy (Offsite) if needed.
10. Review the information and click Create.

Required fields

Field	Required	Notes
Backup job name	Yes	Job name, unique within the same VPC
Apply instances in VPC	Yes	At least one VM not already in another job
Notification to	Yes	Choose existing recipients only; free-form emails are not allowed
Description	No	Short description of the job
Latest backup to keep	Yes	Number of days or restore points to retain
Days/Restore Points	Yes	Defines how retention is interpreted
Backup option	Yes	Daily or Monthly
Start time	Yes	When the job runs during the day
Backup Copy (Offsite)	No	Enable or disable as needed

Result after creation

• The job is created and appears in the Backup Job List.
• The job is Active when creation succeeds.
• The job does not run a backup immediately after creation.
• The job runs according to schedule or when the user runs it manually.
• The first backup is a full backup; subsequent backups follow the backup system's incremental mechanism.

Update a backup job

Purpose

Update the configuration of an existing backup job, including job name, description, VM list, retention, schedule, and notification recipients.

Steps

1. Open the Backup Job List.
2. Select the job to update.
3. Click Edit.
4. Adjust the fields to change.
5. Check form validation.
6. Click Save.
7. Wait for the portal to show the result and reload the job data.

Updatable fields

• Backup job name
• Description
• Instances
• Retention Type
• Latest backup to keep
• Schedule
• Notification Recipients

Backup Copy (Offsite) is shown as disabled and cannot be updated in Version 1.5.

Cannot update when

• Latest Run Status is one of Updating, Deleting, Creating, Working, Starting, Disabling schedule, Enabling schedule, or Error.
• The user does not have permission to update the job.
• The update would leave the job with no VMs.

Result after update

• The new configuration takes effect from the next run.
• The job does not run automatically right after an update.
• Previously created restore points are preserved.

Enable or pause a backup job

Purpose

Re-enable a paused job or pause an active job without changing the job configuration.

Disable Backup Job

1. Open the Backup Job List.
2. Select an Active job.
3. Click Disable.
4. Confirm in the popup.
5. Wait for the portal to refresh and show the job as Disabled.

Enable Backup Job

1. Open the Backup Job List.
2. Select a Disabled job.
3. Click Enable.
4. Wait for the portal to refresh and show the job as Active.

Notes

• Disabling a job stops it from running on schedule until it is re-enabled.
• Disabling a job does not delete restore points, run history, activity log, or job configuration.
• Enabling a job allows it to resume on the current schedule.
• Only Active jobs can be disabled and only Disabled jobs can be enabled.

Run a backup job manually

Purpose

Run a backup job immediately instead of waiting for the next scheduled run.

Steps

1. Open the Backup Job List.
2. Find the job to run.
3. Click Start manual or Start in the Actions column.
4. Wait for the portal to refresh the job status.
5. Track the result in the Latest Run Status column or in Job History.

Conditions for a manual run

• Latest Run Status is Never started, Success, Fail, or Warning.
• The user has permission to run a manual backup job.

Result after running

• The job is dispatched to run immediately.
• Latest Run Status may move to Working or Starting, then update to the actual result.
• If the first attempt fails, the system retries automatically up to 2 times.

Notes

• A manual run does not change the job configuration.
• If the job is already running or in a transitional state, the Start action is disabled or the action is rejected.
• The final result may require auto-refresh or opening Job History to view.

Delete a backup job

Purpose

Delete a backup job when it is no longer needed.

Steps

1. Open the Backup Job List.
2. Select the job to delete.
3. Click Delete.
4. Read the confirmation popup carefully.
5. Confirm deletion.
6. The job moves to Deleting status.
7. Wait for the portal to refresh until the job is hidden from the default list, or moves to an error state if deletion fails.

Cannot delete when

• The job is Running.
• The job is Creating.
• The job is Deleting.
• The job is already Deleted.
• The user does not have permission to delete the job.

Result after deletion

• The job is processed for deletion asynchronously.
• During processing, the job shows Deleting status and actions are disabled.
• When deletion succeeds, the job moves to Deleted and is hidden from the default list.
• VMs that belonged to the job are released from the deleted job.
• Related restore points and activity logs are preserved.

Notes

• Deleting a backup job does not delete restore points.
• If the job moves to Delete Failed, check the status or contact support following operational guidance.

Empty Restore Point

Purpose

Delete all restore points of the VMs currently attached to a backup job when the user no longer needs the existing recovery points of that job.

Steps

1. Open the Backup Job List.
2. Select the job to operate on.
3. Open the Actions menu.
4. Click Empty Restore Point.
5. Read the confirmation popup carefully.
6. Confirm the action.
7. Wait for the system to process and check the result in Job History or Activity Log.

Deletion scope

• The system deletes only the restore points of VMs currently attached to the job at the time of the action.
• Restore points of VMs previously detached from the job are not deleted.
• Version 1.5 does not support deleting restore points of VMs detached from a job.

Cannot operate when

• The user does not have permission to empty restore points.
• The job does not exist or does not belong to the current VPC.
• The job has been Deleted.

Result after the action

• Restore points in scope are deleted based on the response from the backup system.
• The backup job still exists.
• Job configuration, schedule, retention, and notification are unchanged.
• The system records entries in Job History and Activity Log.

Scheduled backup jobs

Purpose

Let backup jobs run automatically on the configured schedule without manual action.

How it works

• A job runs automatically only when it is Active.
• The schedule is taken from the job configuration.
• Version 1.5 supports Daily and Monthly schedules.
• When the scheduled time arrives, the system triggers the job automatically.
• If the scheduled start fails, the system retries automatically up to 2 times.

Daily schedule

• Runs every day at the chosen time.
• Can be set to Everyday or Working day.

Monthly schedule

• Runs based on a monthly rule, for example a specific week of the month or a specific day of the month.
• Start time must always be configured.

Notes

• Disabled jobs do not run on schedule.
• Scheduled runs do not change the job configuration.
• If the job is already running when the schedule fires, the system may skip the run or apply de-duplication per service design.
• Scheduled run results are reflected on the Backup Job List, Job History, and related reports.

Common statuses

Status	Meaning for the user
Success	The most recent run succeeded
Fail	The most recent run failed
Warning	The most recent run completed with warnings
Never started	The job has never run
Updating	The job is being updated
Deleting	The job is being deleted
Creating	The job is being created
Working	The job is running or processing
Starting	The job is starting
Disabling schedule	The job is being disabled
Enabling schedule	The job is being enabled
Error	The job is in an error state

Common errors

Situation	Resolution
Cannot see Create, Edit, Delete, or Start buttons	Check action permissions or the current job status
Cannot select a VM	The VM may not belong to the current VPC or may already be in another backup job
Cannot create a job because of missing recipient	Create a recipient in CloudGuard Recipient Management, then return to select it
Cannot start manually	Check whether Latest Run Status is Never started, Success, Fail, or Warning
Cannot delete the job	Check whether the job is running or in a transitional state
Job does not run on schedule	Check whether the job is Disabled or the schedule is correct